The online billing portal offers a standard that can be adapted to customer-specific processes and requirements at any time.

? How do your contractors create invoices for tendered services?

? Can you book invoices (incl. payment release) against the prices and conditions specified in the awarding process?

? Post the service items from the invoice to the respective accounts (from different companies if necessary) and the payment data manually?

? How do you solve the problem that existing framework agreements have to be adapted due to rising prices, resulting in a new version, and yet it must still be possible for a third party to understand which framework agreement version with which prices belongs to which order and service?

? How do you keep track of the contractors' orders (projects) for a large framework agreement?

? Can you keep a simple and complete record of all the steps in this billing process?

We have the optimum solution...

• Supports the interactive part of invoicing in the AVA process (tendering - awarding - invoicing)
• Recording of services > cloud-based, mobile, fast
• Performance check > fast, semi-automated, secure, prompt
• Availability > no installation and maintenance effort, immediately available company-wide
• External access via two-factor authentication (Authenticator app)
• Status, authorizations, reporting > Secure project control, status report and status tracking, traceability, revision security
• ERP / SAP / accounting connection > Integration in ERP/accounting system with automated invoicing or credit note procedure
• Usability > constantly growing set of features for faster and easier work in the portal: tooltips, searches, formulas, etc.
• Archiving (optional) > Direct connection to archiving systems for secure document storage
• Integrates common AVA programs by importing GAEB files
• Monitoring of the estimated budget warns in good time and protects against overbooking of a project
• No duplicate data storage, archiving and documentation of tenders
• Automated import of items into the accounting tool
• Manual transfer or checking of invoices against measurements is no longer necessary
• Secure external access thanks to two-factor authentication (Authenticator app)

Only one installation, one administration, immediately available company-wide! The mass portal offers a standard that can be adapted to customer-specific processes and requirements at any time.

Measurements are created exclusively via the online-based measurement portal. After commissioning, a contractor receives a personal access code that enables access to the measurement portal and the GAEB contract specifications with award prices for the duration of the contract. In the measurement portal, the contractor can create measurements structured according to projects and sections, release them for checking and view edited measurements.

• Measurements are prepared by the contractor on the basis of GAEB specifications
• Measurement check and approval by the client
• Processed measurements can be viewed at any time

The contractor and client can generate a measurement printout or a control invoice at any time for control purposes. Permanent cost control by the client at all times (budget monitoring down to item level from the original invitation to tender to invoicing to avoid any deviations).

As soon as a measurement has been entered in full and all performance records have been stored in the portal, it can be released to the client for checking. Written proofs of performance such as delivery bills, control slips, drawings, gravel measurements, excavation bills, weighing bills, disposal certificates, return delivery bills and the like are attached to the measurement.

The measurement can still be viewed by the contractor after approval, but can no longer be changed. The check status (approved/rejected) can be viewed at any time in the measurement portal. Once the check is complete, the contractor receives a message in the measurement portal. Upon approval or release for invoicing, the contractor can issue the invoice, whereby the project number, project designation, measurement designation and invoice amount must be identical to the measurement portal.

With the VOB invoicing portal, we provide our customers with the optimum tool for processing and controlling external services.
Based on modern web technology, clients and contractors work with a standardized system without client installation.

• Automation and simplification of measurement entry work
• Transfer of bills of quantities from upstream systems (AVA)
• Online measurement creation with stored service specifications
• Review and approval workflow between client, contractor and required departments
• Option for automatic credit note procedure for SAP and other ERP systems
• Input and checking from any location with an internet connection

You can find compact information on our online billing portals here...